Event Host Guidelines

On this page, find the guidelines for hosting a Roots & Wings Community Event.

Our Event Host Toolkit also includes Event Host Resources and Event Host Marketing & Promotion.

Ready to Host? Here is a link to the Event Host Application


Guidelines for Roots & Wings Festival Event Hosts.

Event hosts are the foundation of the Roots & Wings Festival’s success. As an event host you are helping to build a stronger, more resilient community and ecosystem.


Please keep these guidelines front of mind as as you prepare to apply to be part of the Festival:

  • Your event is aligned with the Festival’s purpose of celebrating trees, plants, fungi, soil health, pollinators, birds, bats, and more!

  • Your event helps to connect members of your community to each other and to nature.

  • Your event is held during the Festival dates, Saturday, October 19th through Sunday, November 3rd, 2024.

  • Your event is open to the public and there is no cost to attend and/or participate.

  • Your event is held within the city of Austin.

  • Your event promotes “Leave No Trace and Zero Waste”.

  • Your event must be advertised as a Roots & Wings Festival Event and follow all marketing requirements.

  • After your event, you’ll be required to complete a post-event survey. This will help us learn what worked well and what could have gone better to continue to support partners in the future.


2024 Timeline & Roadmap:

  • April 1st | Event Application Opens

  • August 1st | Event Application Closes

  • August 15 | Applicants Notified

  • September 15th | Funding Awarded

  • October 1st | Marketing of events starts

  • October 19th | Festival kickoff

  • November 3rd | Festival Closes

  • November 20th | Post-Event Survey due

Other Considerations for your Event

While not mandatory, we encourage you to please consider the following as you plan your Roots & Wings Festival events.